Navigating how Daniel automates his home restoration business in the time of AI.

“As some who likes to be hands on in their business, my day was made simpler and my calendar was more manageable.”

Adding AI assistance into your workflow can be a smooth process that can drastically change the output and time needed per task. Even service people, the hands-on crew, that don’t touch a laptop for most of their day if not week. Having a few simple flows that already match with Daniels daily habits, like company budgeting in Google sheets and texting or calling for 90% of communication (the other 10% is email).

He figured if he could get even one job, it pays for itself and each day he could claw back time to focus on completing jobs and improving the business’s attention to detail. From our quick 10min call, the pain-points he suffers from are:

1. Tracking his hours on each job site. Typically job sites last 2-4 weeks. He doesn’t want to update a form every time, let alone every day. Uses Google sheets currently.
2. He spends a lot of time on the phone answering questions that are on his website. He wants to minimize phone calls in general but still needs to coordinate with customers on scheduling.
3. Keeping track of materials or cost of service in Google Sheets can be a challenge, but he likes the spreadsheet simplicity. Right now he manually puts in receipts.

To address these, Daniel set up 3 scenarios for his business with the help of Launch Potion:

1. Track Work Site Hours Automatically

   For tracking his work hours, a connection was made from Google location and Google sheets. When a text message with the address is sent to a phone number we set up for him, the hours for that location are tracked every time you arrive and leave that address.

2. Phone Receptionist

   A service AI receptionist that answers calls to his number, telling customers simple information like hours of operation, about the services he offered, and even a way to book a call to his calendar should he need to chat about work needed.

3. Picture to Google Sheets

   No more adding receipts and materials manually. He takes a picture of the price tag of the part/material, or of his receipt and the AI extracts the text and inputs the item(s) into a Google sheet.

Daniel and his team are now free to focus on the work while his automations and AI assistants take care of the simple stuff.

“I knew if I didn’t change something in my process, I would need to hire more people and therefore charge more.“